It can sometimes be confusing to understand how long employers are required to keep employee medical records.
This is because OSHA’s employee medical recordkeeping requirements are defined in several places, depending on whether or not the rules apply to general industry, a specific industry, or an even more specific health and safety topic.
For example, OSHA’s Hazard Communication or PPE (Personal Protective Equipment) standards can apply to employers across different industries.
Industries such as those specifically listed in OSHA’s 1910 Subpart R (e.g., Bakery equipment, Sawmills, Textiles, etc.) often have different requirements. Standards that apply to “a condition, practice, means, method, operation, or process” often have their own specific requirements.
Examples of these include toxic and hazardous substances such as asbestos, respirable crystalline silica, and lead, which are all covered in OSHA 1910 Subpart Z.
Noise Exposure Standard
OSHA’s General Industry standard, paragraph 1910.1020(d)(ii), states that “the medical record for each employee shall be preserved and maintained for at least the duration of employment plus thirty (30) years.”
However, if you are required to comply with OSHA’s Occupational Noise Exposure Standard, “Noise exposure measurement records shall be retained for two years.” The reason for the difference is that OSHA’s General Industry standard, paragraph 1910.1020(d)(1), provides an exception for a different length of time, if presented in a specific standard.
There are other examples throughout the standards, some of which only require recordkeeping for the duration of an employee’s employment.
Worksite Medical Employee Medical Recordkeeping
When you work with Worksite Medical, you can rest assured that we safely store and maintain your employees’ medical records.
You’ll also get access to those records when you need them. Our occupational health service doesn’t end with testing – we’re here to help you develop the most efficient and compliant EHS program that fits your needs.
When you need on-site medical surveillance testing, we’re here for you. Complete the form below and schedule your mobile testing today!
